For the stores controller
Parts, tool orders and PPE arrive as three tabs over one queue. You quote it, order it, put a date on it, and the answer to “where is my part” is on the screen before anybody walks round to ask you.
Stores
SYS · ONLINE
| Ref | Part | Line | Needed by | ETA | Status |
|---|---|---|---|---|---|
| PR-1184 | Drive belt, SPZ 1180 ▲ Critical | Line 3 | 25 Aug | 24 Aug | On order |
| PR-1182 | Bearing housing, UCP 210 | Line 1 | 26 Aug | 23 Aug | In stores |
| PR-1179 | Proximity sensor, M18 | Bagger 2 | 28 Aug | Not set | Awaiting quote |
| PR-1176 | Gearbox seal kit | Line 3 | 21 Aug | 20 Aug | Fitted |
| PR-1171 | Inverter, 4kW | Line 2 | 22 Aug | 02 Sep | Query |
The stores screen. Three tabs, one queue discipline.
What changes on your desk
The status and the ETA are on the request, so the person who wants to know can read it. Two of you serving twenty-one engineers only works if the queue answers for you.
A photo from the machine, the line it came off, and the reason it is needed. “Fix pump” is not a request you can order against, and this stops it arriving.
Broken or lost is recorded, and a lost tool carries a declaration from the person who lost it. PPE comes in with sizes and a manager's yes already on it.
One tap
Supplier, quote reference, price ex VAT, PO number and the date. Fill it in once, and everybody on site has it. If it goes quiet, somebody can poke it and you will see who.
Update PR-1179
A full audit log holds who did what, what the value was before, and what it is now. When somebody says the date moved, you can show them when it moved and who moved it. Export to Excel or CSV when finance asks for the month.
Audit log · PR-1171
Thirty days, no card. £399 a site a month, every user included, and your first paid month is money-back if the team isn't using it.